Records Management

The function of records management is a component of The Office of Institutional Effectiveness. This site is designed to act as a reference guide and source of various forms of information concerning records management. This includes such factors as the inventory, organization and retention of state records. The information being provided has been designed to precisely detail the responsibilities of each department/area as well as the duties of the Records Management Coordinator, as detailed by the Texas State Library and Archives Commission, State and Local Records management Division. The information contained on this website has been obtained from Records Management Policy Model 2 (for Ordinance, Order, or Resolution) - Texas State Library as well as the Texas State Records Management Manual.

Table of Contents

Records Inventory
What is a records inventory?
When should records inventory be completed?
What are the benefits of conducting a records inventory?
How to prepare for a records inventory?Records Retention Schedule
What is the records retention schedule?
Why is the records retention schedule important?
Records Retention Schedule 2007-2010 (PDF)
Records Disposition
What method(s) are used to dispose of records?
What are the proper steps concerning records disposition?

Available Forms Concerning Record Retention
Inventory Sheet (PDF)
Records Disposition Log (PDF)